About
Highly accomplished Senior Administrative Professional with over 15 years of progressive experience in optimizing executive support, managing complex global events, and driving significant cost savings through strategic procurement. Adept at coordinating C-suite operations, streamlining critical processes, and enhancing executive productivity within dynamic corporate environments. Proven ability to leverage strong organizational and communication skills to achieve measurable results and foster collaborative relationships for organizational success.
Work
Merck & Co.
|Senior Administrative Assistant
Kenilworth, New Jersey, US
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Summary
Provided comprehensive administrative and project support to six Executive Directors, managing extensive travel, calendar appointments, and department-wide communications and SharePoint site updates.
Highlights
Supported 6 Executive Directors, aligning administrative requirements across internal teams for expenses, travel, calendar management, and project support, optimizing executive workflow and productivity.
Processed and streamlined the Price Certificate Notarization process, managing US Legalization & State requirements, an online repository, and submitting monthly data, significantly improving efficiency and compliance.
Managed special projects, webinars, and SharePoint sites, including training in Price Certificates, and planning internal/external onsite & offsite meeting events.
Executed training for MS Teams functions, enhancing team proficiency and adoption of collaborative tools across the department.
Merck & Co.
|Lead Administrative Associate
Kenilworth, New Jersey, US
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Summary
Led strategic coordination of global pharmaceutical events, executive calendars, and travel, while overseeing a team of four administrative professionals for C-suite leadership.
Highlights
Managed over 50 recurring appointments for a Senior Vice President, including critical bi-weekly team meetings and quarterly governance meetings with 15+ attendees, ensuring seamless executive operations.
Orchestrated the planning and coordination of quarterly Townhalls and developed supporting PowerPoint deck updates, enhancing internal communication and engagement across the organization.
Spearheaded the creation of a Global Pharma Org chart and a new SharePoint site for three Global Pharma divisions, significantly improving information accessibility and collaboration.
Successfully coordinated key Global Pharma onsite and offsite events, demonstrating expertise in large-scale logistical management and stakeholder engagement.
HCL America Inc.
|Category Manager
Iselin, New Jersey, US
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Summary
Drove significant cost savings and operational efficiencies by managing procurement for Meeting & Events, Marketing, and Human Resources categories, including a $1 million rebranding project.
Highlights
Achieved an average of 11% savings on a $4 million annual spend, demonstrating strong negotiation and cost-reduction capabilities.
Coordinated a $1 million rebranding project, realizing 15% savings through strategic vendor management and process optimization.
Managed contract negotiations and renewals for Employee Services, Trade shows, Sponsorships, Sales Meetings, and facility projects, ensuring favorable terms and compliance.
Developed RFPs, coordinated contract negotiations, purchase orders, and invoice reconciliation, improving procurement transparency and efficiency.
Generated comprehensive reports and managed projects across all categories, serving as a subject matter expert on internal procedures and vendor management/renewals.
HCL Axon
|Executive/HR Assistant
Iselin, New Jersey, US
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Summary
Provided meticulous executive and HR support, simplifying travel, schedules, and events for a team of five executives while managing employee onboarding and daily HR functions.
Highlights
Managed team sales meetings and client events, including budget oversight, project tracking, and event closure/reconciliation, ensuring successful execution within budget constraints.
Provided comprehensive office administration, training new clerical staff, communicating with building management, and managing corporate communications, enhancing operational flow.
Maintained vendor relations and supported HR/Recruiting functions, including interview scheduling, travel booking, background checks, and data retention policy.
Streamlined executive travel and schedules for 5 executives with great attention to detail, improving efficiency and reducing logistical complexities.
Group USA
|Marketing Assistant
New York, New York, US
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Summary
Supported key marketing initiatives, enhanced customer service, and reorganized visual guidelines for store locations.
Highlights
Implemented a new customer service support tool, improving response times and overall customer satisfaction.
Assisted the Marketing Director with media and promotional tools, including schedules, product proofs, and vendor communications.
Managed website administration, updating events, customer service inquiries, and merchandise, ensuring accurate and timely online information.
Led facility procedures, including staff engagement programs, site visits, and store supplies, optimizing operational efficiency across locations.
Education
Everest University
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Associate of Science
Criminal Justice
Grade: 3.8 GPA
Certificates
Notary Public
Issued By
State of New Jersey
Skills
Administrative Support
Executive Support, Calendar Management, Travel Planning, Expense Reporting, Office Management, Data Management, Records Management.
Event Management
Event Planning, Logistics Coordination, Budget Management, Vendor Coordination, Onsite/Offsite Event Execution, Meeting Planning.
Procurement & Vendor Management
Category Management, Contract Negotiation, RFP Development, Purchase Orders, Invoice Reconciliation, Vendor Relations, Supplier Management.
Project Management
Project Coordination, Timeline Management, Cross-functional Collaboration, Task Management, Reporting, Process Improvement.
Communication & Collaboration
Effective Communication, Stakeholder Engagement, Corporate Communications, MS Teams, SharePoint, Presentation Skills.
Operational Efficiency
Problem Solving, Time Management, Detail Orientation, Process Streamlining, Result Driven, Organizational Skills.
Human Resources Support
Interview Scheduling, Employee Onboarding, Background Checks, Data Retention Policy.
Marketing Support
Promotional Tools, Website Administration, Customer Service Support, Visual Guidelines.
Software & Tools
Microsoft Office Suite, SharePoint, MS Teams, Google Workplace.
References
David Van Blerk
David_Van_Blerk@merck.com
Rita Ganguly
Rita.Ganguly@merck.com
Thornton Wooding
Thornton.Wooding@hcl.com
Washington Davila
Washington.Davila@hcl.com
Lynn Fredrickson
Lynn.Fredrickson@hcl.com
Greg Gatton
973-476-8014