Leah Fernandez

Managed over 50 recurring appointments for a Senior Vice President, and 2 AVP's, including critical bi-weekly team meetings and quarterly governance meetings with 15+ attendees, ensuring seamless executive operations.

Orchestrated the planning and coordination of quarterly Townhalls and developed supporting PowerPoint deck updates, enhancing internal communication and engagement across the organization.

Spearheaded the creation of a Global Pharma Org chart and a new SharePoint site for three Global Pharma divisions, significantly improving information accessibility and collaboration.

Successfully coordinated key Global Pharma onsite and offsite events, demonstrating expertise in large-scale logistical management and stakeholder engagement.

Proactively led the formation of key governance meetings for the SVP of the Global Pharma Division that included over 15+ cross functional partners.

Supported 6 Executive Directors, aligning administrative requirements across internal teams for expenses, travel, calendar management, and project support, optimizing executive workflow and productivity.

Processed and streamlined the Price Certificate Notarization process, managing US Legalization & State requirements, an online repository, and submitting monthly data, significantly improving efficiency and compliance.

Managed special projects, webinars, and SharePoint sites, including training in Price Certificates, and planning internal/external onsite & offsite meeting events.

Executed training for MS Teams functions, enhancing team proficiency and adoption of collaborative tools across the department.

Achieved an average of 11% savings on a $4 million annual spend, demonstrating strong negotiation and cost-reduction capabilities.

Coordinated a $1 million rebranding project, realizing 15% savings through strategic vendor management and process optimization.

Managed contract negotiations and renewals for Employee Services, Trade shows, Sponsorships, Sales Meetings, and facility projects, ensuring favorable terms and compliance.

Developed RFPs, coordinated contract negotiations, purchase orders, and invoice reconciliation, improving procurement transparency and efficiency.

Generated comprehensive reports and managed projects across all categories, serving as a subject matter expert on internal procedures and vendor management/renewals.

Managed team sales meetings and client events, including budget oversight, project tracking, and event closure/reconciliation, ensuring successful execution within budget constraints.

Provided comprehensive office administration, training new clerical staff, communicating with building management, and managing corporate communications, enhancing operational flow.

Maintained vendor relations and supported HR/Recruiting functions, including interview scheduling, travel booking, background checks, and data retention policy.

Streamlined executive travel and schedules for 5 executives with great attention to detail, improving efficiency and reducing logistical complexities.

Implemented a new customer service support tool, improving response times and overall customer satisfaction.

Assisted the Marketing Director with media and promotional tools, including schedules, product proofs, and vendor communications.

Managed website administration, updating events, customer service inquiries, and merchandise, ensuring accurate and timely online information.

Led facility procedures, including staff engagement programs, site visits, and store supplies, optimizing operational efficiency across locations.